Where your practice's numbers should be
One number per area that tells you the most. Compare yours to the range, then to your own last 12 months. The trend matters more than any one month.
- 5Benchmarks, each with its source
- 4Dental, medical, PT/OT, behavioral health
- 12 monthsCompare to your own trend, too
- $1,250Checkup, delivered in 10 business days
Pick your number. Check it against the last 12 months.
Each benchmark below is one number for one kind of practice: dental, medical, PT/OT, or behavioral health. The last one applies to all four. Pull the number from your own books, compare it to the range, then compare it to your own trend. A single month can mislead; the direction over a year usually does not. These ranges are educational reference points drawn from the sources named with each one. They are not a promise of results and not advice for your specific practice. Do not send us patient information to check them.
Five numbers worth checking this month
Dental: overhead as a share of collections
Operating expenses, before the owner dentist's pay, divided by collections. A common target is 60% to 65%. Above 70% is a warning sign. Source: common dental consultant range (Overjet, Gotu).
Medical: days in accounts receivable
Total AR divided by average daily charges. Aim to sit below the median for your specialty. A common target is under 40 days, and high performers run under 30. Source: MGMA guidance; target range from ADSC.
PT/OT: net revenue per visit
Cash collected divided by completed visits. The largest public outpatient PT operator reported about $106 per visit in Q3 2025. Use it as a reference point, not a target. Source: U.S. Physical Therapy earnings release, Nov. 2025.
Behavioral health: no-show rate
Missed appointments divided by scheduled appointments. One study found 18% to 22% in VA mental health clinics, against 10.5% to 12% in primary care. Source: Teo et al., Journal of General Internal Medicine, 2023.
All four: who reviews the bank reconciliation
Theft control, not a ratio. Three different people should handle deposits, posting, and reconciling, or the owner reviews the reconciliation every month. Source: MGMA.
Before you compare: clean books
A benchmark is only as good as the books under it. If categories are mixed or months are not closed, the comparison will mislead you. The Practice Financial Checkup starts there.
Benchmarks, answered plainly
My practice is small. Do benchmarks apply to me?+
Yes. A one-provider practice has fewer places for money to leak, so one number off the range usually points straight at the cause. The comparison to your own last 12 months matters as much as the outside range.
Where do these numbers come from?+
Each benchmark names its source: dental consultant ranges, MGMA guidance, a public company earnings release, and a peer-reviewed study. We update the page when a better source is published.
Do I need to change my practice management or billing software?+
No, as long as it is an online system. We work with the online practice management system you already use. Your books need to be on an online accounting platform, or you need to be willing to move to one.
Why does clean bookkeeping matter for benchmarks?+
If expenses are miscategorized or months are not closed, your overhead and revenue numbers are wrong, and the comparison is wrong with them. That is why the Checkup reviews the books first.
Can you help if my books are behind?+
Yes. Bookkeeping cleanup brings past months current so the benchmarks mean something. After that, monthly bookkeeping keeps them current.
Which practices do you work with?+
Dental, medical, PT/OT, and behavioral health practices, nationwide. Our staff are trained on handling data near patient information, and we never need patient records to do the accounting.
See where your own numbers land
The Practice Financial Checkup reviews your books, measures your practice against these benchmarks, and gives you a written list of what to fix first. $1,250, delivered in 10 business days.